User Guide
Employer & Employee
user guide
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EMPLOYER
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👋 Initiate Registration
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Send "Hi" to +919082406664 via WhatsApp
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🖱️ Begin Sign-Up Process
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Click the "Sign Up" button in the response
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🌐 Choose Language Mode
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Select either Single or Dual language
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English is set as the default language
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🗣️ Select Preferred Language(s)
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Choose your desired language(s) for communication
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🕰️ Set Time Zone
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Share your current location to establish the correct time zone
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📝 Provide Personal Information
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Enter your name
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Enter your company name
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🗺️ Configure Geo-Fencing (Optional)
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Send the location of the area via WhatsApp
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Alternatively, select "No" to set up later
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📍 Define Geo-Fence Parameters (If applicable)
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Complete the form specifying: • Location name • Range in meters (radius)
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👥 Employee Registration
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Send employee contact card(s) to register staff
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System will send attendance marking instructions to each employee
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< ATTENDANCE NOTIFICATION
ATTENDANCE CHECK IN >
EMPLOYEE
< APPROVED REQUEST.
ONE DAY LEAVE REQUEST. >
< REJECTED .
ONE DAY LEAVE REQUEST. >
< ON HOLD.
ONE DAY LEAVE REQUEST. >
< APRROVED.
MANY DAYS LEAVE REQUEST. >
< REJECTED.
MANY DAYS LEAVE REQUEST. >
< ON HOLD.
MANY DAYS LEAVE REQUEST. >
<Broadcast.
ISSUE REQUEST. >
< LIVE REPORT >
< Monthly /
Date Range REPORT.
< Employee
Edit Shift Timing.
< Delete Employee.
Report Tracking For Owners
AttendanceBot will generate a summary of attendance data for the entire month, making it easy for you to track attendance trends and identify areas that may need improvement.
Report Tracking For Employees
Features
AttendanceBot will promptly compile a list of all the individuals who were present, absent, and any marked exceptions for the current day.
Our Attendance WhatsApp Bot, designed to make your work-life easier and more enjoyable. With this bot, you will receive alerts about birthdays and holidays, ensuring that you stay connected and well-informed.
Alerts
Birthdays
This bot will notify both you and the owner about upcoming workplace birthdays.
Holidays
This bot will keep you updated on upcoming holidays, helping you plan your work schedule effectively.
Absentee Notifications
If a user fails to check in for a day or shift, the bot can send an absence notification to the user and possibly their supervisor.
Unusual Activity Warnings
Users can be alerted if the system detects unusual attendance patterns, such as checking in from a location significantly different from their usual one.
Setup Steps
The Attendance Bot is a user-friendly tool designed to simplify the attendance process for our employees. It allows you to mark your daily attendance, request leave, access HR resources, and more, all through a messaging platform like WhatsApp.
Yes, your attendance data is securely recorded and integrated with Google Sheets to ensure accuracy and data integrity. It is accessible only to authorized personnel.
Yes, the bot can provide quick answers to common HR-related questions, such as attendance policies and leave balances. Simply ask your question, and it will assist you promptly.